Pressure washing software for quotes and invoices

Pressure washing quotes built from clear line items

A single number on a text message invites haggling. The customer cannot see what is included, so they compare you with the cheapest flyer in their mailbox.

In Scopie every quote is a list of line items with a description and a price, so the customer sees exactly what they are paying for: the house wash, the driveway, the back patio, the fence. When each surface has its own line, the customer can see the value of the whole job instead of one large total.

Clear line items also protect you. If the customer later asks why the side walkway was not cleaned, the quote shows what was included and what was not.

What a good pressure washing quote includes

Most disputes in exterior cleaning start with something the quote did not say: which surfaces, which method, or what happens when it rains.

List every surface separately and describe it: siding material, roof type, concrete or pavers, wood or composite deck. Say whether you will soft wash or pressure wash each one, because customers often do not know the difference.

Add the practical details: whether you need an outside tap and power, what the customer should move before you arrive, how you protect plants, and what you will not touch. State how long the quote is valid and what happens if bad weather moves the job. Writing these down once and using them on every quote saves you from repeating the same conversation on the phone.

One link the customer opens on their phone

Quotes sent as photos of a notepad or as a PDF attachment get lost in a text thread, and you never know if the customer even opened them.

Scopie sends the quote as a link with your business name on it. The customer opens it on a phone or computer, reads the line items and your terms, and responds from the same page. There is nothing to download and no account for the customer to create.

Accepted online, with a signature on record

"They said yes on the phone" is hard to rely on when a customer changes their mind about the scope or the price.

When the customer is ready, they accept the quote online and sign it. You keep a record of the quote they accepted, with the line items and terms exactly as they saw them. That record is what you point to if there is a question later about what was agreed.

Your deposit and cancellation terms, in writing

Large exterior jobs take a full day. A late cancellation costs you the day and the work you turned down to keep it free.

Write your own deposit and cancellation terms and include them in the quote, so the customer reads them before they accept. Whether you ask for a deposit, how much and when, and what happens to it if the customer cancels are your decisions. Scopie shows the terms you set alongside the price, so they are part of what the customer accepts and signs.

Invoices and a client list in the same place

Quotes in one app, invoices in a spreadsheet and customer details in your phone means something always gets missed.

When the work is done, send the invoice from Scopie. Every customer is kept in your client list with their quotes and invoices, so when they call back next spring for the same wash you can see what you did last time and what you charged.

Frequently asked questions

What should a pressure washing quote include?

Each surface as its own line item with a price, the cleaning method for each surface, what is not included, what you need from the customer such as water and power access, how long the quote is valid, how weather delays are handled, and your deposit and cancellation terms.

Can customers accept a pressure washing quote online?

Yes. In Scopie the customer opens the quote link, reviews the line items and terms, and accepts it online with a signature. You keep a record of the quote exactly as it was accepted.

Should I put deposit terms in my pressure washing quote?

If you take a deposit, put the terms in writing on the quote: the amount, when it is due and what happens to it if the job is cancelled. In Scopie your deposit terms appear on the quote the customer accepts. The amount and the rules are up to you.

How much does Scopie cost?

Scopie has three plans by team size: Solo for 1 user, Crew for up to 5 users and Team for up to 14 users. Every plan has every feature. You can try Scopie free for 14 days without a credit card, and current prices are on the pricing page.

Is there a free trial?

Yes. Scopie has a 14-day free trial with every feature, and you do not need a credit card to start. Before the trial ends you choose the plan that fits the size of your team.